Basics and Guide for Document Imaging & Management Systems
Document Imaging in the New Millenium I PDF Format
Document imaging is the conversion of paper documents into electronic images on your computer. Once on your desktop, these documents can be retrieved effortlessly in seconds.
Thousands of organizations around the world use document imaging every day instead of paper filing systems. The reasons for this change are simple:
Document Imaging:
- Prevents lost records
- Saves storage space
- Manages records easily
- Finds documents quickly
- Makes images centrally available
- Eliminates need for file cabinets
The steps necessary to introduce document imaging are simple:
Documents are scanned into the system. The document imaging system stores them somewhere on a hard drive or optical disk. The documents then get indexed. When a person later wants to read a document, they use the retrieval tools available in the document imaging system. Which documents can be read and what actions performed on these documents is dependent on the access provided by the document imaging system.
Laser Fiche Frequently Asked Questions
Q. How does Laser Fiche organize documents?
A. Laser Fiche uses THREE ways to organize documents: Hierarchical Folder Browser, Full-text Search, and Templates (index cards or database key fields). You can use 1, 2, or all 3 methods to organize and find your documents.
Q. Is Laser Fiche Y2K compliant?
A. Yes. Laser Fiche versions 4.2 and later are completely Y2K compliant and ready.
Q. Can I annotate documents? Use sticky notes or highlighting?
A. Yes. Laser Fiche supports sticky notes, stamps (including custom user-defined stamps and signatures), highlighting (of images or text) and redaction or blackout (of images or text). All annotations except sticky notes can be printed, and security can be used to determine which uses can see annotations or see through redacted (blacked out) areas.
Q. Is Laser Fiche Web-enabled? Can I use a browser to access my documents?
A. Yes, with Laser Fiche WebLink.
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